Collect contacts, manage address lists, send from connected mailboxes and track every reply — PR and link-building outreach on rails, with human review.
Email Outreach Automation is the system we use to run PR and partnership outreach in production. It collects and classifies contacts by type, groups them into address lists, drafts campaigns from a template library, sends through connected mailboxes (Microsoft 365, SendGrid, Resend), and scans replies into a review ledger where you approve or reject each one. Nothing is sent without your review, and every step leaves a trace.
Grow address lists with AI-assisted research and tag each contact by type — media, PR agencies, startup media and more.
Reusable lists like "high-quality media" or "PR vendors" with contact status tracked through pending → sent → replied.
Reusable subject and body templates — PR vendor inquiries, direct media pitches — assembled into named campaigns.
Send through Microsoft 365, SendGrid or Resend — real sender infrastructure, not a black-box relay.
Mailbox replies are scanned into a ledger with subject, preview and body — every response tracked, none lost.
Each reply moves through pending → approve / reject, keeping the decision and the tone in your hands.
Contacts transition to followup automatically, so no warm lead sits untouched in a sent folder.
Pick an address list, pick a template, preview the actual email, then send — a deliberate gate on every batch.
Campaigns, contacts, sends and replies are all persisted — outreach is a recorded process, not a flurry of unsent drafts.
Address lists, templates, reply scanning and status tracking make outreach repeatable and auditable — not a pile of sent drafts.
Real connected mailboxes and human approval on every reply keep outreach targeted and defensible.
Built for one-to-many PR outreach: contact classification, media lists, campaign templates and a reply ledger.
Every send and every reply is tracked and reviewable — you always know where each contact stands.
PR outreach starts with a list, and manual research is slow and leaky. How we used AI-assisted collection to build a 27-contact PR list — 18 media and 9 PR vendor contacts — and sent in batches with reply tracking.
Read article →An audit of a $419.99 PR package found 150+ content farms among 300+ claimed sites. Nofollow links and devalued networks mean classic SEO value is gone — the real win is GEO visibility.
Read article →PR outreach from a personal mailbox collapses under scale. How we built a command center with tagged contacts, a template library, real connected mailboxes (M365, SendGrid, Resend) and a human-reviewed reply ledger.
Read article →